Dear Potential Vendors & Exhibitors:
Welcome vendors and exhibitors to the 2018 Kick'n Up Kountry Music Festival!
Please note some important details for this year:
Please read over the festival guidelines before filling out your application.
*Note: Sending in the application does not guarantee your acceptance. You will be notified by May 15th if you have been accepted.
Please sign and date your forms and return them with the appropriate payment. Keep a copy of your application and rules and return the originals to the address listed on the application.
If you have any questions or concerns, please feel free to contact us at the phone number or email address listed below.
Ardell Larson, CEO
Kick'n Up Kountry, Inc.
249 S. State Ave.
Lake Bronson, MN 56734
Phone: 1-877-KICKNUP (542-5687)
Kick’n Up Kountry Music Festival is now a three and a half day music festival which will take place from Wednesday, June 6th through Saturday, June 9th, Karlstad, MN. From Karlstad, it is located one mile west on HWY #11, and then 1/2 mile south on Wagon Wheel Ridge. The festival will feature music by regional and nationally known entertainment. These guidelines pertain to Kick’n Up Kountry, Inc., a Minnesota corporation and it's offering of space on the Festival grounds for all days of the event. Kick’n Up Kountry, Inc. reserves the sole right to approve the participation of any applying exhibitor or vendor.
A confirmation letter will be sent out to the accepted exhibitors and vendors by May 15th, 2018 if their application is received prior to April 1, 2018.
Regular exhibitor/vendor spaces are rented out in 10’x10’ squares. Food/beverage vendor spaces are rented per vending unit. Kick’n Up Kountry, Inc. does not provide tables, chairs or tents or any other furniture, therefore you must furnish these items yourself.
You are required to have your booth(s) open on:
It is required that you have proof of liability insurance present at your booth during the Festival. Food vendors are required to provide proof of insurance to Kick’n Up Kountry, Inc. prior to the start of the Festival. Please read your Exhibitor/Vendor Agreement carefully prior to signing it.
It is your responsibility to deal with any necessary permits and/or licenses (I.e. Minnesota Health Permit, Minnesota Sales Tax, etc.) All approved food/beverage vendors must submit a copy of their Minnesota Health Permit to Kick’n Up Kountry, Inc. no later than May 1st, 2018. Kick’n Up Kountry, Inc. reserves the right to charge any exhibitor or vendor a cleaning fee should they leave their space(s) in a condition that requires additional cleaning. This fee is not included in the deposit. You may not share your booth space(s) to/with another business or organization without prior written consent from Kick’n Up Kountry, Inc. Festival Management or his/her designee.
Limitation to Stated Activites
You must limit your activities at the Festival to those you state on your application, which must pertain to your organization/business. You must also limit the conduct of these activities to your booth space(s). Sales or distribution of anything done by walking through the Festival grounds is not permitted without prior written consent.
Kick’n Up Kountry, Inc. reserves the right to charge any exhibitor or vendor a cleaning fee should they leave their space(s) in a condition that requires additional cleaning. This fee is not included in the deposit.
Subletting & Sharing Booth Spaces
You may not share your booth space(s) to/with another business or organization without prior written consent from Kick’n Up Kountry, inc. Festival Management or his/her designee. Subletting of booth space(s) is not allowed and will result in your expulsion from the Festival grounds for the duration of the Festival without any refund or other compensation.
Produce Duplication & Exclusivity
Kick’n up Kountry, Inc. reserves the right to determine the number of businesses or organizations that exhibit or vend similar products or services at the Festival.
Food & Beverage Sales
Potential food vendors must contact the Festival Management prior to submitting an application. Food sales will no longer be conducted through tickets purchased, instead, vendors may sell for cash. Pop and Water must be bought from either Coke or Pepsi, whichever is our sponsor, so please check with the office before you purchase your product so that there is no confusion at the event.
Food vendors may keep their supply truck by their food stand; however, any other vehicles MUST park in the General parking area of the festival and pay the $5 per day fee. Retail vendors must park ALL vehicles in General parking and pay the $5 daily fee.
Absolutely no camping inside the concert bowl and no camping in food vendor or exhibitor stands. If vendors are staying at the festival it must be in a campsite!
No refunds will be issued after application acceptance.
No Assumption of Endorsement of Affiliation
Acceptance as an exhibitor or vendor by Kick’n Up Kountry, Inc. does not imply endorsement of affiliation with the organization and / or individual. The view expressed by exhibitors and vendors are not necessarily those of Kick’n Up Kountry, Inc., its community partners or its corporate sponsors. Please see the Exhibitor/Vendor Agreement for more information.
Failure to Follow Guidelines/Laws
Kick’n Up Kountry Inc. wishes to be as inclusive as possible in all of its events. Please contact us with any issues that might prevent your group from fully participating in the Festival.
For further information, please contact:
Kick'n Up Kountry, Inc. Festival Management
Phone: 218-754-2861 / Fax: 218-754-2862
The Applicant understands that they and/or their business/organization are solely responsible for calculating and reporting to the Internal Revenue Service and the Minnesota Department of Revenue all taxes arising from the sale of taxable items at the Festival.
The Applicant understands that they may cancel their and/or their businesses/organization’s application, in writing only, at any time up until the close of business of May 2nd, 2018, and expect a refund, except of any application fees paid, as noted on the application. The applicant further understands that if the attached application is canceled by them or by their business/organization after May 2nd, 2018, for any reason, all fees and deposits paid will not be refunded. The Applicant understands that the use granted them and/or their business/organization by Kicik’n Up Kountry, Inc. is a license to occupy only, and is not couple with an interest in the property and that Kick’n Up Kountry, Inc. retains the right to terminate this license to occupy at any time during the term of the applicant’s use if, in the sole determination of Kick’n Up Kountry. Inc.: